Facilities Assistant

  • Location
    Dublin, Dublin
  • Category
    Admin. Secretarial and PA - Administrator
  • Job type
  • Salary
    € 28000 - € 29000 / Year
  • External Reference

Adecco: Facilities Assistant

Location: Fenian Street, Dublin 2

Adecco are hiring for this exciting new opportunity with a very big client. This position is for Reception and Office Management Support. The working hours are between 08:30 am - 17:00 pm Mon- Fri.

The right candidate will provide a customer focused service and to engender positive client and colleague relationships while demonstrating attention to detail and ownership of the processes relating to areas of responsibility.

Main Duties:

� To receive and welcome all visitors to reception creating a favourable impression

� To ensure that the reception area is kept neat and tidy and any publicity material

within the reception area is up to date and available.

� Adhere to and work in line with the company's security policy, e.g., registering all visitors & contractors onto visitor registration software.

� Arrange taxi bookings for clients and visitors.

� To manage the booking of on-site meeting rooms and any associated catering requests.

� Provide further support to external corporate events where feasible.

� Sort and distribute incoming mail within the business and between our offices, ensuring that outgoing mail/packages are prepared for courier collections, arranged as required.

� Manage planned preventative and reactive maintenance with sub-contractors to ensure the service provided is in line with full statutory compliance

� Liaise with building management company, as required.

� Work in line with the Client's environmental policy and targets, leading sustainability initiatives and events.

� Remain flexible in terms of out of hours emergency business support and participate in the client's Business Contingency Planning on behalf of local Facilities.

Key Skills:

� Excellent communication skills and telephone manner

� Fluent in English Language, both written and spoken

� Able to manage time effectively and manage conflicting priorities.

� Professional appearance at all times.

� Strong commitment to delivering exemplary customer service.

� Able to problem solve and to take appropriate decisions.

� Computer literate and able to use standard word processing and spread sheet software.

� Previous experience of working in an outsourced contract environment

� Irish Leaving Certificate or equivalent

� Relevant professional qualifications or experience

Adecco Ireland is acting as an Employment Agency in relation to this vacancy.

Please apply with your CV to: Alexandra Kenny