Reception/ PA

  • Location
    Shannon, Clare
  • Category
    Admin. Secretarial and PA - Receptionist
  • Job type
    Contractor
  • External Reference
    JN-052022-252601

Adecco are currently recruiting an experienced Receptionist to cover maternity leave for our Client based in Shannon, Co.Clare.

We are seeking a motivated and ambitious individual who is looking to work in a challenging and fast paced environment. You will be the first point of contact for visitors, it will be important to establish a courteous, helpful and friendly attitude to all visitors at all times. You will manage the day to day running of the reception area while also providing administrative support for the Marketing & HR Department. The responsibilities of the role are varied and would require the successful candidate to be a versatile individual with strong multi-tasking and organisational skills, and have proven experience of working across different teams in a busy office environment. The successful candidate should be innovative and confident in sharing their ideas in a cross functional team.

Qualifications:

-2+ years' experience in a similar role (admin/reception)

Reception Responsibilities:

-Management of the day to day running of the reception area

-Screen Incoming calls, transfer and take messages where necessary

-Travel management - booking flights, hotels & transfers

-Organise all required internal and external meetings, daily catering and taxi requirements

-Provide PA support to the company directors - scheduling meetings, creating office suite documents

-Assisting event management

-Responsibility for incoming post distribution & courier bookings across all departments

-Support the SLT with administrative duties

-Support the HR & Marketing function of the business

HR Support:

-Administrative support - scanning, printing, document management etc

-Assist with the talent management process - advertise roles, scheduling interviews, management of CV database

-Create HR analysis reports

-Manage the HR mailbox

Update internal systems on a regular basis

-Support all HR initiatives and bring your own ideas to the team, suggest improvements

-Support with staff communications & events

Key Skills & Attributes:

-2+ years' experience in busy office environment.

-Shows initiative, has ideas.

-Can do attitude, willing to go above and beyond.

-Excellent communication skills

-Ability to represent the company in a professional manner at all times

-Ability to deal with changing priorities

-Competent at Microsoft Office, Excel, Word, PowerPoint

-Proactive and solutions focused with good organisational skills

-Confidentiality, Integrity & Trust

-Team player with ability to work on own initiative

-Results orientation, with ability to prioritise work load

-Ability to learn and adapt quickly

Adecco Ireland is acting as an Employment Business in relation to this vacancy.

Please apply with your CV to: Shona Flanagan